PCard Training

Training Overview

Empowering Responsible Purchasing at USF

The USF PCard Training Program equips employees with the knowledge and tools to make responsible, compliant, and efficient purchases using the University’s Purchasing Card (PCard). Whether you're a new cardholder or a designated reconciler, this training ensures you understand your role in supporting USF’s financial integrity and procurement best practices.

 Topics Overview

  • PCard Basics – Understand what a PCard is and how it supports USF’s procurement goals.
  • Cardholder Responsibilities – Learn usage guidelines, documentation requirements, and prohibited purchases.
  • Reconciliation Process – Step-by-step instructions for reconcilers using FAST and required documentation.
  • Compliance & Audit Readiness – Avoid common pitfalls, strengthen internal controls, and prepare for audits.
  • Best Practices – Tips for recordkeeping, vendor communication, and issue resolution.

Course Format & Requirements

  • Delivery Method: Online, self-paced modules via USF’s Oracle HR Learning System
  • Estimated Time: 45–60 minutes per course
  • Completion Requirement: Mandatory for all new cardholders and reconcilers before PCard activation

Why It Matters

Proper PCard use promotes transparency, accountability, and efficiency in USF’s purchasing processes. This training supports our commitment to fiscal responsibility and ensures all users are equipped to make informed decisions.

Ready to get started?

You can self enroll in Oracle HR Learning training by selecting Me--> Learning--> Learning Catalog--> Oracle HR and then search for the following trainings based on your role. Below you will find video guides to Browse the Learning Catalog, View Your Transcripts and View Your Completed Certificates.

  • USF | Procurement and Payment | USF Pcardholder
  • USF | Procurement and Payment | USF PCard Reconciler